Imagine a wedding in the outdoors like forest locations, distant beaches, farmhouses, or any mountain areas! Feels like a romantic dream, isn’t it? But it can turn horrible if you don’t have a proper system to handle it along. Outdoor weddings might be an adventurous and exciting part to carry out for yourself and the guests. But, they are not like destination weddings where you have great wonders and types of equipment to make it up a divine and royal production. 

Venues that are remote and bit far away from the actual locations are challenging enough to have ceremonies or a big bash. That’s why here we have some of the best tips that you can follow to plan an outdoor wedding in a classy style.

Always have a backup plan:

What if you choose the location, but rain comes over without season? The ideal outdoor area is the only one where you have an indoor setup, as well. Many couples take vows in the daytime and prefer to do the receptions in Banquets while some prefer reception ceremony in courtyard and vows in any closed location. Having waterproof tents with weighted and thick sides is a good option that you can choose for your wedding.

Keep extra money power:

The budget range is crucial to set when you are going to have an outdoor wedding. But, keeping extra cash with you for the unexpected crisis is much needed. These add-on charges might look hard earlier, but it will help a lot during the cost breakdown for the various purposes.

Take eyes on weather changes and locations:

Unwanted change in weather conditions like rain or extreme winds can be a spoilsport. And, if you have chosen an adventurous location that may not have any indoor space except tents, then consider it again! This can be threatening for some of the guests. So, make a wise choice in concern to the venue by keeping extra care for elder people, pregnant women, kids, and babies.

Hire local vendors of the particular destination:

Bringing out the best of vendors might be a good idea but not over the outdoor wedding locations. If you have a marriage in the countryside, farmhouse, or any other nearby places, check out the list of available vendors, if any! Or, hire the local vendors wherever you are having the destination wedding when it comes to decor, wedding planner, caterers, DJ, and entertainment.

Have flexible and easy to set up decors:

Coming to the part of the production, tent setup, decorators, and florists should be idealistic to carry out the pertinent requirements. Reliable and easily movable arrangements would be significant enough to avoid the hassle at the vulnerable venues or unwanted crisis.

Consider portable toilets and restrooms:

Are you comfortable if your grandmother or any older people have to walk and cross the sandy beach or rocks while going to the washroom in the long-distance? Well, this is the basic courtesy that you need to have at outdoor locations. Accessible bathrooms or portable rental toilets for remote places are a unisex option, as well as the best idea for having a standard loo. And, while booking these on rental, you can also ask extra two toilets for differently ables guests and pregnant women.

Renting a portable sound system and DJ:

Micing the overall location is a good idea! A portable battery-operated sound system and DJ for playing it is something that your guests will surely appreciate if they are party lovers.

Electricity with Long-lasting Food and Drinks:

Getting all the things to the line by line, but what about the electricity? The critical aspect of outdoor wedding locations, which will let the lighting shine, charge the functional gadgets like phones, sound systems, and much more. Brainstorm to find the sites which do have indoor spaces too where you can take the allowance for the generators and electricity for the night ceremonies. And, yeah! In all of this, don’t forget about the Food & Drinks. Long-lasting items that can remain intact for 3-4 days like rice, pasta, beans, legumes, oats, flour, powdered milk, coffee, wine, honey, sugar, salt, vinegar, etc. are must-have during the wedding. For the option of veggies and fruits, you can get directly from the local area of your venue.

Permits:

Don’t even think that if a place is far away, it is free of any government or private restrictions. It might be a property that has been quite and unoperated for so long. Always take the permits before making any arrangements over the place. Take a check over and do ask your wedding planners or event managers to find out and confirm whose zone it is!

A private space for both bride and groom:

It can be a stressing part if the bride and groom won’t get the private tents for themselves to get ready and relax for a while. If the wedding is at the place where there is both indoor and outdoor space, then you can get private rooms for both in different directions. Else, set up the waterproof tents or recreate space like a hotel room in the outdoor area a bit far from the wedding location separately for both to hold on for some time.

Outdoor survival kits, comfy seats, and pointing of the sun:

Necessity kits, small first aid packs, and comfortable chair plans are a big yes to make your guests happy during your wedding. Emergencies don’t ask and arrive; you need to take charge through your small efforts. And, most importantly, for your day programs, check over the pointing of the sun before making the seating arrangements as you might not want to piss off your guests while not letting their eyes open in the outdoor spaces because of straight sunlight.

Accessibility zone for the elders, pregnant women, and guests with disabilities:

Your special ones need to be treated more firm than your other guests. So, make sure to have an approachable area for the older people, pregnant ladies, and differently-abled guests to make them comfortable over your entire wedding.

Step-by-step take one month at a time!

Do you want to plan a wedding in a short duration? Only a few months left for the execution of the arrangements! Then, here we have some sure shot tips for planning your wedding in 6 months or less. Of course, planning traditional or royal ceremonies requires a generous timeline of a year or more. But, you can do this on quick notes with simple efforts, capabilities, and by hiring a top wedding planner to plan your wedding.

Try these definite tips for planning a destination, royal, or traditional wedding in 6 months or even lesser.

6th MONTH:

1. Form your budget line:

Budget is the most prominent thing before performing any wedding chores. M-factor should be determined at first point by allocating extra funds aside for the arrangements like a live band or particular photographer.

2. Select the venue:

While most traditional Indian wedding destinations are booked in advance before dates, but a fabulous event can also be found in a short timeline. Going for nontraditional spaces like farmhouse or any garden can also be fruitful.

3. Hold on to foremost vendors:

Keep an eye on your trusted vendors for every occasion. Whether it’s a caterer, decorator, florist, event planner, wedding photographer, etc. and line them up to consider limited but best options at the time of bookings to avoid the hassle.

4. Outfits pick and working on alternatives:

If you are customizing your wedding dress and many other outfits make sure to give them for design or stitch six months before the functions. Else, you can also look out for ready-to-wear bridal dresses or rental shops for more affordable options and a shorter time frame.

5. Figure out the guest list:

A long list that might not end is for sure not your touch for the destination wedding. Identify your guests’ list wisely for different ceremonies, if you are making the one. Moreover, if you are going to have royal functions, make sure to keep them in limits but with quality.

6. Book your pre-wedding shoot and makeup person:

Budget is the most prominent thing before performing any wedding chores. M-factor should be determined at first point by allocating extra funds aside for the arrangements like a live band or particular photographer.

5th MONTH

1. Consider a wedding coordinator or event planner:

Ignorant for many but at the destination weddings and big fat Indian bash, it’s one of the significant aspects. Wedding coordinators and local event planners based in the selected city or venue can be a great help for an outstanding wedding.

2. Prepare invites to send:

Nowadays, everything is going green, so why don’t opt for digital invites and pictures of “Save The Date” for your wedding! You can send them to the number of people through message, email, or any other medium to make them remind till the time is nearby.

3. Be ready for pre-wedding shoots:

Once you have booked your photographer, make sure to stay ready for your pre-wedding and get it done on time. Also, do test your makeup artist over the shoots to confirm bookings of the same person for the wedding.

4. Get your engagement rings or wedding bands:

Diamond or Gold whatever you wish to have for your to-be partner, 5th month is good to go. If you have a plan for made-to-order Wedding couple bands or engagement ring, it can only be done in the first two months to take out time for the rest of things. And, if you don’t so, then you can buy on an immediate basis during the end time from ideal jewellery stores.

4th MONTH

1. Hire remaining merchants:

When done with your major vendors, this peak time you can utilize by hiring other selective merchants who can work as alternatives. So, at the time of unwanted situations, these remaining ones can be your option for the organization of functions.

2. Shop stuff and get them packed:

Don’t drop till you shop! Buying your worthy picks can be a task, and it gets also extended until the wedding day arrives. But, be smart with the budgets, sale counters, requirements, etc. and start the shopping right from the date is fixed. Also, don’t forget to wrap them up and keep it organized in closets for later use.

3rd MONTH

1. Finalize the menu and wedding cake:

Making the vast menu is what everyone does at the time of the marriage. But, you can be unique with catering and ensure best of food during the occasion. Coordinate twice with your caterers for the veg as well non-veg menu while keeping up with the local cuisines. Try to be eligible with taste rather than variants. And, yeah! Don’t miss out ‘The Wedding Cake’. Book it up exclusive and yummy for your loved ones to appreciate your choice of arrangements even more.

2. Plan your Honeymoon:

Trips can only be excited if you put an effort. Discuss with your partner and travel agent for great deals of budgeted places available on multiple platforms with flights. And, explore the most-awaited and romantic part of your wedding.

3. Music, band, DJ, alcohol, and wedding license:

Live band, DJ, astounding music, and drinks complete the essence of almost every destination wedding. Also, before booking them, make sure to apply for a marriage certificate to avoid legal delays and formalities.

2nd MONTH

1. Confirm all the details:

You are tired enough! Take a sip of wine or an excellent aromatic coffee and begin with your checklist to confirm all the details in power mode. And, trust us, this is going to help you much more to relieve stress, once you are done with it.

2. Do hair, makeup, and wedding dress trial:

How you are going to look on your D-day will make your imagination with beauty better than you expect! Go for hairstyling, makeup trials, and do try your wedding dress to avoid the last-minute issues. Consult your specific persons to look fabulous for your special moments.

1st MONTH

1. Pack-up your bags for the Honeymoon:

Once you are done with the shopping, it’s high time to keep your bags pack for the Honeymoon. Many couples do fly off just in a day or two after the wedding while few waits. But, being ready is no harm, right!

2. Finalize your checklist:

Go through the checklist of arrangements and your part again. You would not like to miss anything if you have an outdoor wedding.

3. Party Time:

Throw your bachelor or hen’s party. Enjoy with your friends and have a great time with your folks, as you might not get enough time once you get married.

4. Enjoy the moment:

It’s high time to relish what’s necessary and for which you have been preparing for so long. Stay calm and composed to bring that magical glow of your wedding day when you are done with the marshalling.